Location Owner Terms and Conditions

Operative Provisions

In this Agreement:

EC” refers to East Coast Locations & Production
“CLIENT means any persons for whom EC has agreed to provide a location.
AGREEMENT” means this Agreement as it may be amended, modified or supplemented from time to time by the mutual agreement of the Location Representative and EC.
“SERVICES means any services which are normally included in the location agency industry relating to the provision of agency services including, without limitation, advertising the Location to Clients, introducing the Location to such Clients and facilitating the agreement of the terms of a booking between Clients and the Location Representative.
LOCATION REPRESENTATIVE means any person who is legally authorised to represent said Location and enter into discussions with EC (as identified above).
LOCATION” is the property or area represented by EC.
LOCATION DATABASE means the database of locations represented by EC, including EC’S website.

This Agreement shall continue for as long as the Location Representative shall continue to use EC for Services unless and until terminated in writing (including by email) by either the Location Representative or EC. Upon termination of this Agreement details of the Location shall be removed from the Location Database by EC.
The Location Representative agrees that it owns or is legally authorised to represent the Location for inclusion on the EC Location Database.
Once all the terms of a booking have been agreed between the Location Representative and EC, a booking confirmation shall be given to the Location Representative by EC prior to each assignment, including details of fees payable to the Location Representative. Such booking confirmation shall constitute a confirmed booking once signed by both the Location Representative and client.

EC will invoice the Client directly for use of the Location. All fees payable will be paid directly to EC by the Client. Unless otherwise agreed in writing, when the Client has made payment of the fee owing, EC shall then hold this fee for up to 10 days to allow for clearance and administration and then pay the Location Representative, upon receipt of an invoice from the Location Representative.

EC expects and will seek to receive payment from the Client within 30 days after the completion of an assignment. Unless otherwise agreed in writing, EC shall not be responsible to the Location Representative for any late payment by the Client.

The Location Representative recognises that nothing in this agreement constitutes an offer of employment either express or implied. The Location Representative is responsible for his/her tax payments relating to any payments received by the Location Representative under the terms of this agreement. The Location Representative understands that EC discloses all financial information regarding work the Location Representative has completed through EC to the Inland Revenue if ever requested, as required by law.

The Location Representative will be solely responsible for the accuracy, completeness and reliability of the property details provided by the Location Representative for inclusion on the Location Database.

It is the responsibility of the Location Representative to make EC aware of any changes to the location including decorating, furniture and house layout. Failure to do this prior to a hire, may result in no fee/reduced fee should the location not be as advertised on the EC database and not matching client requirements.

It is the responsibility of the Location Representative to ensure that the location is clean, tidy and in the advertised condition prior to any bookings. Failure to do so may result in no fee/reduced fee should it not be in an acceptable condition.

During the continuation of this agreement the Location Representative shall not give out their own address or telephone number to a Client with a view to obtaining assignments directly without prior permission of EC. If a Location Representative is contacted directly by a Client who has been introduced to the Location by EC, the Location Representative shall inform EC and EC shall act as location agent in relation to any such assignment.

The Location Representative understands that many productions are highly confidential and while working for a Client, confidential information may be released about the Client. Such confidential information may not be disclosed by the Location Representative to any third party unless required to do so by law or a court or to its own advisors.  The Location Representative shall not give confidential information regarding productions to the press or publish anything to do with a Client or assignment on social media without prior permission from EC.

In order to fulfil this contract to represent the Location, EC needs to collect certain Personal Identifiable Information (PII). This includes contact details, demographic information and bank details.

EC fully complies with GDPR and is committed to ensuring that any data collected is secure and protected against unauthorised or unlawful processing, accidental loss, destruction and damage. In order to prevent unauthorised access or disclosure, suitable physical, technical and managerial procedures have been put in place to safeguard and secure the information collected.

The Company Privacy Policy is displayed on the website and this includes the Cookie Policy. This sets out what data EC collects, how it is used and how it is stored. Acceptance of these terms and conditions constitute acceptance of our Privacy Policy.

PII is collected from the Location Representative via a Google Form and email. When the Location ceases to be represented by EC, all data is erased except data which is still required in order to contact the Location in the event that there may be a query with a past contract.

When the Location is removed from the website, some details may still appear on Google searches. This is due to Google indexing which EC have no control over. Normally this ceases to appear over time.

This Agreement shall be governed by English Law.
If any provision or term of this Agreement or any part thereof shall be, become or be declared illegal invalid or unenforceable for any reason whatsoever such terms or provisions shall be divisible from this Agreement and shall be deemed to be deleted from this Agreement.

This Agreement shall not be amended, modified, varied or supplemented except in writing signed by duly authorised representatives of the parties.

No failure or delay on the part of either party hereto to exercise any right or remedy under this Agreement shall be construed or operated as a waiver.